Ma​ximize QuickBooks: Excel Analysis

CPE Credit: 2 hours

In this informative presentation, Excel and QuickBooks expert David Ringstrom, CPA, shows you how to overcome the limitations of QuickBooks internal reports. David teaches several techniques, including how to combine two reports into one, create pivot tables from QuickBooks data, access memorized QuickBooks reports, and more.
 
David demonstrates every technique at least twice: first, on a PowerPoint slide with numbered steps, and second, in Excel 2016. He draws your attention to any differences in Excel 2013, 2010, or 2007 during the presentation as well as in his detailed handouts. David also provides an Excel workbook that includes most of the examples used in the course. 
 


Topics Covered

• Learning QuickBooks techniques that may help you avoid the need to analyze data in Excel.
• Creating one-click access to memorized QuickBooks reports.
• Learning why in many cases you should export reports intended for spreadsheet analysis to a .CSV file instead of an Excel workbook.
• Bypassing filter drop-down lists by filtering based on cell contents with a single keystroke or mouse click.
• Using Excel’s PivotTable feature to quickly identify anomalies within QuickBooks data.
• Tracking customer longevity by creating a report that shows first and last invoice dates by customer.
• Revealing the undocumented DATEDIF function in Excel for determining the number of months or years between two dates.
• Extending the functionality of the SUMIF function by incorporating wildcard characters within a formula.
• Employing the Text to Columns feature to transform text-based dates into numeric values that Excel recognizes as dates.

 
Learning Objectives:

• Recall how to analyze QuickBooks data by way of pivot tables in Excel.
• Define how to apply Excel’s VLOOKUP function to merge data from two reports.
• Identify the setting that enables certain browsers to launch Excel files exported from QuickBooks Online and other sources.

Course Number: 
DR1903
NASBA Field of Study: 
Computer Software and Applications
Level: 
Intermediate
Presenter:
David Ringstrom
Prerequisites: 
Experience with QuickBooks and Excel
Advanced Preparation: 
None